IBASafe: Managing Your Event

Independent Brewers Association Beer News, Brewery Safety


It’s that time of year where we all dust ourselves off after our Christmas celebrations and look toward planning the events for the year to come. Whether it is your own event or a third party hosted event at your facility/venue, there is a duty to ensure everyone enjoys a successful and safe event, with no incidents which cause injury.
It may be appropriate to develop a venue safety plan which covers items such as Responsible Service of Alcohol, security, staff training, patron safety, slip & fall, noise, event management and transport options. Controls outlined within a venue safety plan may include wet weather mats, site inspections at regular intervals, cleaning regimes, CCTV.

No matter the size of your event, large or small, there will be a level of monitoring required. Conducting an event risk assessment may be required in the planning stages for an event to ensure all potential risks have been identified and appropriately controlled. The risk assessment should cover the nature of the event, what is required to run a successful event, consider public well-being and safety emergency preparedness & response.
Providing an accommodating atmosphere that does not compromise safety can be a challenge. Staff should keep guests safe during the time of the event. Communicating this can be very difficult at events, so extra vigilance is required for customers to have the best experience.


Food safety can sometimes be overlooked at an event and left to the venue to manage. It’s important to work with the venue operator to ensure safe consumption of food and beverage.


Slips, trips and falls is the most common type of injury to customers, the general public and also staff within the brewery public interface and operations of the brewery. For high traffic areas of the brewery it is not a matter of if, but a matter of when a slip or fall might occur. Managing this risk requires a proactive approach to be able to defend any claims:

  1. Regular housekeeping;
  2. Hazard inspections;
  3. Elimination of hazard if found;
  4. Records of cleaning regimes;
  5. Checking for uneven surfaces and type of floor surface, and;
  6. Response to incidents.


Vendors may be suppliers or contractors who provide important functions in the operation of the event. While the event organiser may outsource some or many of these roles to transfer some of the liability risk, the duty of care under the WHS Act is non-transferable. Thus, the importance for event organisers to have a systematic approach in place to manage the ‘life-cycle’ of contractors. The term ‘life-cycle’ implies considerations of the selection and management phases of the contractors’ engagement.


Training and awareness are critical to ensuring all events are managed safely. This can be made easy with online resources:

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